You Tube Festival 25 Induction

Section 1

Introduction and Overview

Welcome to the onsite induction for the YouTube Festival 2025, taking place at The Truman Brewery, London.

This safety induction is provided by AFL Associates, on behalf of the Principal Contractor, Set Creative and details the key safety information relevant to working on site, including site rules, emergency contact information and required PPE some of which is Mandatory.

The principal contractor will ensure that all staff, operatives, contractors and visitors have received a site safety induction before going onto site.

It is the policy of Set Creative to promote the highest possible levels of health and safety so as to lead to the avoidance or reduction of risks to the health and safety of all persons who, may be affected by their business activities and to ensure compliance with all current H&S legislation.

Set Creative makes specific commitments to its staff and contractors with regards working safely, personal safety, care of the environment and being mindful of safety when managing all work activities that will take place during the event.

Set Creative considers that these issues are the responsibility of the Company’s management team and rank equally with those of finance, marketing, human resources, and commercial issues.

Once you have read and understood the information, please follow the link at the end of this induction to confirm. A live list of persons completing the induction will be held by the event safety advisor. You MUST read and confirm you understand the content before you are permitted to work on site.

Site core operational times during build and de-rig are shown further below in the induction. If you require access outside of these times, you must contact the Production Manager with at least 24 hours’ notice.

Contractor Risk assessments and method statements (RAMS) must be submitted and be specific for the work taking place

Site Rules

Whilst working on site, you must adhere to the site rules which are designed to keep you, your staff, and other people safe.

The site rules are outlined in the relevant sections below.

Please ensure you read them carefully, understand the rules that are in place and ensure you follow them whilst working on site.

Key Contacts

During the construction phase, all contractors are responsible for the safety management of their staff and contractors. In addition, the site activity will also be monitored by the Event Safety Advisor and the Production Manager.

The event safety advisors will be available for all safety related concerns.

Their contact details are:

Production Manager
Luke Thomas
Mobile 07817 886 480

Event Safety Advisor
Jon Selwyn
Mobile 07511 791 655

Project Director
Claire Breen
Mobile 07738 073795

The YouTube Festival 2025 is taking place in:

The Truman Brewery, Ely's Yard, 15 Hanbury St, London E1 6QR

Event Schedule

19th - 23rd September
Build

22nd - 23rd September
Technical and speaker rehearsals

24th September
Rehearsal
Live Event

25th September
De-rig

26th September
De-rig

Section 2

Plant, MEWPS, and Vehicles

If you intend to operate plant, MEWPS, or vehicles you must ensure you are adhering to the site rules:

If you are operating plant, you must hold the relevant license and have shared with the principal contractor prior to arriving on site. You MUST also have a copy of the licence with you.

All MEWPS entering the immediate working area MUST have a banksman supervising all movements.

Any person using MEWPS, or work requires the use of a harness, must provide a task specific RAMS, together with a detailed Rescue Plan.

Vehicles MUST be escorted by a banksman when reversing.

Public Pedestrian Access

All persons accessing the venue should be aware of the pedestrian and vehicular movement around the site.

Plant equipment must adhere to 5mph onsite at all times and be manoeuvred / escorted by a banksman.

Deliveries and Suppliers

Workers, contractors and deliveries should contact the Production Manager regarding their arrival on site.

The onsite speed limit is 5mph.

Section 3

Personal Safety

All workers and contractors MUST obtain, read and comply with the control measures detailed in their own Company Risk Assessments and Method Statements.

All staff and contractors as a minimum MUST wear high visibility vests / clothing during the construction and de rig phase of the event. You should have your high- visibility vest available for use immediately and not packed onto the back of your truck. Vehicle and traffic movements will be occurring during these times.

Black vests are not permitted.

Whilst operating on site, safety footwear must be worn at all times.

All other PPE must be worn that has been identified in your task risk assessment.

Hard hats must be worn whenever overhead work is being conducted, or as directed by the Event Safety Advisor or your own Company Risk Assessment.

It is important that you only conduct the work activity that you have been contracted to perform on site.

Smoking will not be permitted in any place on site, except designated areas.

Access-ways, means of escape and stairways and fire exits shall be kept free from obstruction at all times.

The access and egress routes shall be kept clean and free from spills, debris, and other material at all times.

All the venue prohibition signs and other warning signs shall be abided by at all times.

The site shall be kept clean at all times.

Levels of noise controlled within the limits specified by the HSE.

It is the responsibility of the Contractor to ensure that all workers are fully aware of their role in the job as outlined in their Company RAMS.

No Radios or music playing devices allowed on site.

No shouting or swearing in any language allowed whilst on site.

The use of alcohol and drugs is strictly prohibited on site

Working at Height

All work at height must be planned and included within your task RAMS.

Ladders must be suitable for the activity being undertaken and should only be used for short duration tasks.

Ladders must be placed on a firm stable surface and must be footed. Ladders should extend to the correct height for the work being undertaken. You must NOT work on the top two rungs of any ladder.

DO NOT use flight cases as access equipment.

Access Towers must be built correctly by competent individuals with correct level of training (i.e., PASMA) and must include handrails, toe boards and outriggers. Handrails must be the correct height.

The event safety advisor MUST be informed if you wish to use any form of harness prior to your work commencing.

Harnesses MUST be worn and secured (clipped on) for anyone working on live edges or as per your risk assessment. Your risk assessment must confirm whether you are using fall restraint or fall arrest as part of your working at height safety.

Any fall arrest arrangements MUST have a specific and suitable rescue plan in place.

Any live or leading edges must have adequate protection from falls. This should be detailed within your RAMS.

Any set or construction activity that includes bench saws (or cutting activity producing dust), suitable extraction arrangements must be in place, with correct PPE including eye protection and correctly fitting face mask. A risk assessment and method statement must be provided to production, with suitable area used for such work. Such activity will need to be confirmed by the venue

Using Mobile Phones

Use of mobile phones is prohibited when:

Working at Height

Driving

Operating Plant

Using work equipment or machinery

Do not walk around the site whilst using a mobile phone. If you need to receive or make a phone call sit down!

Section 4

Smoking, Hot Works and Fire

The working areas are no smoking. Smoking is only permitted in designated areas. Vaping is classed the same as smoking and we ask all persons to smoke and vape in the designated area. All smoking paraphernalia is to be fully extinguished once you have finished smoking.

Hot works are subject to permits. If you think you will need to conduct works (including, but not limited to; grinding, welding, soldering), then you must contact the event safety advisor or your production manager to obtain a permit. Relevant firefighting equipment must be available, with an allocated fire watch.

Fire Extinguishers will be present and positioned at key points across the site. Do not attempt to fight a fire unless it is safe to do so and only if you have the appropriate training to use the fire extinguishers onsite

In the event of an emergency, it may be necessary to evacuate the entire venue or individual areas of the venue. The process of emergency evacuation carries its own risks and will therefore only be undertaken when absolutely necessary.

Fire Action

On discovering a fire, staff should immediately retreat from the fire, activate the nearest call point.

Staff with specific evacuation duties will assume their roles (such as disabled evacuation)

All other staff should follow instructions for evacuating their zones and should go directly to the assembly point after checking with their supervisor

Remember

Please do not go back into the building until specifically told to.

Report any missing person to the fire warden or the fire brigade.

Section 5

First Aid

Set Creative will supply a comprehensive First Aid kit, which will be located within the Production Office, and clearly marked as such.

Set creative has also contracted a medic to be on site for the duration of the tenancy, they will be contactable on the event radio.

The nearest hospital is detailed below:

The Royal London Hospital
Whitechapel Road
London, E1 1BZ

Reporting

The following events are to be reported to the event safety advisor:

● Accidents

● Incidents

● Fire

● Property Damage

Section 6

Housekeeping and Welfare

There are suitable and sufficient toilets on site, PLEASE keep them clean.

Hot water and soap are available at The Truman Brewery, London.

You MUST maintain good personal hygiene whilst on site.

Set Creative has provided unlimited drinking water on site.

Mental Health

The events and production industry is one that can include
long working hours, days, or weeks, often with times away from home, and can be a challenging and fast paced environment.

It is important as an industry, and as individuals that we manage
and address mental health for our own sake, and also for that of our colleagues.

Having good mental health is important, and having poor mental health should not discriminate an individual.

We have compiled a number of agencies and companies that are
available to help you, or your colleagues, especially if you are worried about someone.

Click on the button at the end of this section to access these links and agency contacts.

Your health and safety consultant or mental health ally on site (Trine Anstensen - 22nd onwards) are available to help, and can talk in strict confidence, away from the event floor

Ian or ‘Parky’ has kindly spoken out about his mental health, and how you can help yourself and others.

Ian also discusses some of the changes to look out for in yourself, or in your colleagues.

To watch Ian's short video, watch the video below or, click the button that follows this section and access his interview as well as links to support agencies on a separate tab in your browser, which includes Menopause support.

Additionally the NHS 111 helpline in England is now offering an increased and dedicated service for those whom may need mental health support, with a new team of specialists offering 24hr assistance.

This service has been running very successfully for some time now in both Scotland and in Wales.

Its still good to talk, and a helpline, can indeed become a lifeline

The link below will also be included in the confirmation email you will receive, once you complete this induction, so don't worry you can access these at anytime away from work if you lose this induction link.

Section 7

Security and Emergency Arrangements

In the event of an emergency, it may be necessary to evacuate the entire venue or individual areas of the venue. The process of emergency evacuation carries its own risks and will therefore only be undertaken when absolutely necessary.

The Truman Brewery F Block G4 & G5 - Fire Safety & Evacuation Plan

In the event of an evacuation, please ensure you report to your head of department or manager to alert them that you are safely at the assembly point / in a place of safety. Heads of departments / managers must in turn advise the production manager or event safety advisor that their team is safely at the assembly point.

If you notice anything suspicious or, out of place within your working area please notify the security staff, the production manager or safety advisor immediately.

Please recognise that we are all experts in our workplace and we are ideally placed to spot when something is amiss

Terror threat in UK has reduced to Substantial (Feb 2022)

Terror threat in UK has reduced to Substantial (Feb 2022)

In this period of heightened alert, it is vital to remain vigilant, trust our instincts and report any suspicious behaviour to the Event Management Team immediately.

The ‘Stay Safe’ principles (Run, Hide, Tell) give some simple actions to consider at an incident and the information that the local police may need in the event of a firearms and weapons attack.