Live Fest

One Marylebone

Health and Safety Induction

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Section 1

Introduction

Welcome to the TikTok Live Fest Safety Induction, at One Marylebone .

It is the policy of Seen Presents to promote the highest possible levels of health and safety so as to lead to the avoidance or reduction of risks to the health and safety of all persons who, may be affected by their business activities and to ensure compliance with all current UK H&S legislation.

Seen Presents management makes specific commitments to its staff and contractors with regards to working safely, personal safety, care of the environment and being mindful of safety when managing all work activities that will take place on TikTok LIVE Fest.

Seen Presents’ management considers that these issues are the responsibility of the Company’s management team and rank equally with those of finance, marketing, human resources and commercial issues.

Once you have read and understood the health & safety information herein, please follow the link at the end of the presentation to confirm that you have understood and will comply with the safety requirements. A live list of persons completing the Site Safety Induction is held by the event management team for the purpose of health and safety management.

This safety induction is provided by AFL Associates, on behalf of the Principal Contractor, Seen Presents and details the key safety information relevant to working on site, including site rules, emergency contact information and required PPE some of which is Mandatory.

You MUST complete and sign this Site Safety Induction 24 hours prior to arrival to site before you are permitted to work on TikTok Live Fest. On arrival you will be required to show your confirmation email to obtain your accreditation.

Section 2

One Marylebone

Access for production is via the dedicated access / loading area. The loading bay has limited space, so loading and unloading times will be managed by production.

How to get here

The event venue is located at One Marylebone

Click the map above to view in What 3 Words, or copy the below phrases into the W3W app.

Copy and paste into W3W app - ///arena.sands.trying

Copy and paste into W3W app - ///arena.sands.trying

Site Plans

Please find below site plans for reference. If you require larger plans, please contact production. Do not scale from these images.

Main Hall Plan

Brief WIP Schedule Overview

Please contact production for full version of the schedule.

Thursday 11th January

TIME	ACTION
0800	Load In & Build
2200	Access Close

Sunday 12th January

TIME	ACTION
0800	Build Continue
1730	Venue Ready
1800	Doors Open
2230	Live Event End
2300	Venue Clear of Guests
0000	Load Out Commence

Sunday 12th January

TIME	ACTION
0001	De rig continue
0400	De-rig complete

Section 3

Plant, MEWPS & Vehicles

If you intend to operate plant, MEWPS or vehicles you must ensure you are adhering to the site rules. All plant operations MUST be pre-arranged.

MEWPS

All MEWPS entering the immediate working area MUST have a banksman supervising all movements.

If you are operating a MEWP, you must hold the relevant licence and have shared it with the event management team prior to arriving on site. You MUST also have a copy of the licence with you.

Any workers using MEWPS, or work that requires the use of a harness, must provide a task specific RAMS, together with a detailed Rescue Plan.

All workers accessing the venue must keep to the designated pedestrian and vehicular routes around the site.

Vehicle Movements

If you are operating plant, you must hold the relevant licence and have shared it with the management prior to arriving on site. You MUST also have a copy of the licence with you.

The on site speed limit in and around the loading bay and internal locations (for plant) is 5mph.

All workers accessing the venue must keep to the designated pedestrian and vehicular routes around the site.

Vehicles MUST be maneuvered/ escorted by a banksman when reversing.

Section 4

Key Contacts

Please contact your hiring manager with any questions

Section 5

Personal Safety

All workers and contractors MUST obtain, read, and comply with the control measures detailed in their own Company Risk Assessments and Method Statements.

All workers and contractors as a minimum MUST wear high visibility vests / clothing during the construction and de rig phase of the event. You should have your high- visibility vest available for use immediately and not packed onto the back of your truck. Vehicle and traffic movements will be occurring during these times.

Black Hi-Viz vests are not permitted.

Whilst operating on site safety footwear must be worn at all times

Hard hats must be worn whenever overhead work is being conducted, or as directed by the Seen Presents Production team, venue manager, or your own Company Risk Assessment.

All other PPE must be worn that has been identified in your own Company Risk Assessment or as directed by production.

Any lifting should be well planned to avoid manual handling injuries.

It is important that you only conduct the work activity that you have been contracted to perform on site.

The use of alcohol and recreational drugs is strictly prohibited.

Smoking will not be permitted in any place on site, except designated areas.

Access-ways, means of escape and stairways and fire exits shall be kept free from obstruction at all times.

The access and egress routes shall be kept clean and free from spills, debris, and other matter at all times.

All venue safety/prohibition signs and other warning signs shall be complied with at all times.

It is the responsibility of the Contractor to ensure that all workers are fully aware of their role in the job as outlined in their Company RAMS.

No radios or music playing devices allowed on site. Please do not wear earbuds.

No shouting or swearing in any language allowed whilst on site.

Good housekeeping is to be practiced at all times, ensuring all work areas are kept clean and tidy as far as is reasonably practicable and must be tidied up at the end of day with all tools and equipment stored away safe and securely.

Never leave any tools, materials or equipment in fire exit routes/doorways.

Keep all aisles and gangways clear and safe from trip hazards.

Please ensure all waste / rubbish is disposed of correctly.

Using Mobile Phones

Use of mobile phones is prohibited when:

Working at Height

Driving

Operating Plant

Using work equipment or machinery

Do not walk around the site whilst using a mobile phone. If you need to receive or make a phone call sit down!

Mental Health

The events and production industry is one that can include
long working hours, days, or weeks, often with times away from home, and can be a challenging and fast paced environment.

It is important as an industry, and as individuals that we manage
and address mental health for our own sake, and also for that of our colleagues.

Having good mental health is important, and having poor mental health should not discriminate an individual.

For more information on further advice and support, click the following button -

Section 6

Working at Height

Work MUST be planned to avoid work at height where possible, use work equipment or other measures to prevent falls where you cannot avoid working at height and ensure that measures are in place to prevent falling objects.

All work at height must be planned and included within your Company RAMS.
Access Towers must be built correctly by competent individuals with correct level of training (i.e., PASMA) and must include handrails, toe boards and outriggers. Handrails must be the correct height.
Harnesses MUST be worn and secured (clipped on) for anyone working on live edges or as per your risk assessment. Your risk assessment must confirm whether you are using fall restraint or fall arrest as part of your working at height safety.
Any fall arrest arrangements MUST have a specific and suitable Rescue Plan in place.
Any live or leading edges must have adequate protection from falls. This should be detailed within your Company RAMS.

The Event Management Team MUST be informed if you wish to use any form of harness prior to your work commencing.

Ladders must be suitable for the activity being undertaken and should only be used for short duration tasks.

Ladders must be placed on a firm stable surface and must be footed. Ladders should extend to the correct height for the work being undertaken. You must NOT work on the top two rungs of any ladder.

DO NOT use flight cases as access equipment.

Section 7

Medical Provisions

The first Aid kit is located in the Production office

The nearest hospital with an operational A&E department to One Marylebone is less than 1 mile away and is detailed below:

University College Hospital
235 Euston Road
London, NW1 2BU
Tel: 020 3456 7890

Accident/Incident Reporting

The following events are to be reported internally and shared with SEEN

Accidents

Incidents

Fire

Property Damage

Section 8

Emergency Procedures

When an emergency arises in a building in which people are present, the primary need is for those people to be able to quickly escape to a place of safety.

Being prepared will greatly increase the likelihood of the emergency procedures being effectively carried out. It is vital that you are prepared at all times.

The property is fitted with automatic fire detection and warning.

The property has been built in such a way as to protect the people inside it if a fire breaks out and to prevent fire spreading rapidly.

All Employees, Contractors and Visitors must be aware of what to do in an emergency.

A fire action notice has been provided adjacent to each fire alarm call point.

Evacuation Procedure

In the event of a fire you will need to be able to escape safely and quickly.

The escape routes are indicated with the appropriate 'Fire Exit' signage.

Emergency lights are installed in the building and they are periodically tested to ensure they switch on automatically in the event of an electrical power failure.

The property has a fire alarm system installed with automatic fire detection and sound beacons.

Fire alarm call points for manual fire alarm activation are installed strategically in the building.

The alarm is tested on a weekly basis. You will familiarize yourself with the sound of the alarm during the weekly test.

On Discovery of a Fire

Raise the alarm using the nearest Fire Call Point.

Leave by the nearest exit

Call the Fire Service on 999.
Tell them the address:
1 Marylebone Road NW14AQ London.
Wait for it to be repeated back.

Only use a fire extinguisher to fight the fire if it is safe to do so.

On hearing the alarm

Leave by the nearest exit

Do not stop to collect personal belongs.

Do not run

Do NOT use the lift

Go to the designated assembly point:

BACK OF WEST GARDEN KITCHEN/ ALBANY STREET

Emergency Gas Shut-Off Valve

Provided it is safe to do so, the main gas supply should be immediately shut off when discovering a fire.

There are a total 8 Gas Shut-Off Valve Buttons located in the building.

2 buttons in the Chameleon Kitchen

1 on your left hand side when entering the Boiler Room.

4 in the Basement Kitchen

1 in the Carpark Kitchen

Remember only attempt to shut-off the gas if it is safe to do so. Do not take personal risks through delay.

Section 9

Security

Please recognise that we are all experts in our workplace, and we are ideally placed to spot when something is amiss.

In this period of heightened alert, it is vital to remain vigilant, trust your instincts and report any suspicious behaviour to your Line Manager or the venue management team immediately.

The event site has a 24 hr security presence.