The Fashion Awards

Health and Safety Induction

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Section 1

Introduction and Overview

Welcome to the onsite induction for The Fashion Awards, 2022 at the Royal Albert Hall.

This safety induction is provided for staff and contractors working on site during the build (and derig) phases of the Fashion Awards.

The induction will outline the key safety information relevant to working on site, including site rules, COVID safety, emergency contact information and required PPE some of which is Mandatory

Once you have read and understood the information, please follow the link at the end of this induction to confirm. A live list of persons completing the induction will be held by the production and event site safety team. You MUST read and confirm you understand the content before you are permitted to work on site.

For details regarding schedules, please contact the Production Manager(s).

Public may be around the exterior parts of the venue, especially near doors being used for equipment load in, or close to red carpet access.

You must take this into consideration when planning your work, especially during loading, unloading and plant operations (red carpet).

Risk assessments and method statements (RAMS) must be submitted and be specific for the work taking place

Production, Coordination and Management will be conducted by:

  • Inca Productions
  • Gold Dust Films
  • Nibbs Events (red carpet)

supported by;

AFL Associates - Event HS advisors

During the construction and derig phases, all contractors are responsible for the safety management of their team and activity. In addition, the site activity will also be monitored by the Safety Advisor and Production Managers from Inca Production and Gold Dust Films

Key Contacts

The event safety advisors will be Dani Bromley, Steve Beaton, and Alan Law.

Their contact details and expected times on site are:

Steve Beaton: Overnight ESA

Mobile 07543 924 709

Dani Bromley: Daytime Internal ESA

Mobile 07949 135 795

Alan Law: Daytime Red Carpet ESA

Mobile 07780 681 162

Other Key Contacts

Jim Lambert: Technical Director

Mobile 07778 285 332

Caroline Lockyer - Nibbs: Red Carpet Event Director

Mobile 07802 484 642

Site Rules

Whilst working on site at RAH, including the red carpet area, you must adhere to the site rules which are designed to keep you, your staff, members of public and, other people safe.

You must isolate your work area from unauthorised access, including interior and exterior areas of the Royal Albert Hall.

If you require access to the roof area of the venue, you will require a separate safety induction. Please contact the production Manager.

The site rules are outlined in the relevant sections below.

Please ensure you read them carefully, understand the rules that are in place and ensure you follow them whilst working on site.

Section 2

Plant, MEWPS, Vehicles and Trailers

If you intend to operate plant, vehicles or trailers, you must ensure you are adhering to the site rules:

  • If you are operating plant, you must hold the relevant license and have it with you. A copy must be shown to the Production Manager or Event Safety Advisor, before any plant can be used.
  • All vehicles entering the loading bay, including trailers and plant MUST have a banksman supervising all movements.
  • The speed limit is restricted to 5mph on site (walking speed). Where warning lights are installed on vehicles (flashing beacons), these must be in operation. DO NOT use your hazard lights whilst moving.
  • MEWPS cannot be used in the venue.
  • Be aware of moving vehicles around the exterior of the building and the loading bay areas

Public Pedestrian Access

Pedestrians may be preset around exterior areas of Royal Albert Hall.

Large vehicle accessing the loading bay must be supported with banksman and particular attention to members of public in this area.

You must follow the instruction of security and RAH staff when moving around the site, or accessing areas.

Deliveries and Suppliers

  • Materials required for the installation or work are to be offloaded in the designated area.
  • Liaise with production for any specific delivery arrangements.
  • Where materials or equipment are required to be carried into site / location by a vehicle, access is only permitted from the designated access route and time, which should be agreed with the Site Manager and the Palace.
  • Drivers must adhere to 5mph onsite at all times and be maneuvered/ escorted by a banksman when operating near public.

Section 3

Personal Safety

  • All staff and contractors as a minimum MUST wear high visibility vests / clothing during the construction and de rig phase of the project. You should have your high visibility vest available for use immediately before accessing the Palace and not packed onto the back of your truck or bag.
  • Black vests are not permitted.
  • Persons lifting and or carrying must wear appropriate footwear, including steel toe capped shoes. No open toe shoes are permitted during these phases.
  • All other PPE must be worn that has been identified in your task risk assessment.
  • It is important that you only conduct the work activity that you have been contracted to perform on site.
  • Smoking will not be permitted in any place on site, except designated areas, which is outside by the large chimney.
  • We operate a strict no alcohol or intoxicating drugs policy onsite at all times. Any person found to be intoxicated will be removed from site.
  • The use of mobile phones is prohibited when undertaking safety critical tasks. Always be aware of your surroundings when making and receiving calls / text. Make sure you are in a safe place before using your mobile phone.
  • Hard hats are mandatory during the construction and de rig phases in the arena level and must be worn from 00:01 Monday 5th December for most of the day / until production confirm hard hats can be removed. Hard hats must also be worn whenever overhead work is being conducted, or as directed by your own risk assessment.
  • Watch out for trip hazards, running cables, hanging cables and general equipment during the build / derig periods. Please report any spillages or slip hazards to a member of the production staff or the venue.
  • All staircases down to the arena floor are accessible and are exit routes for guests so must be kept clear of cables.
  • Time and space is tight so please follow the site rules and comply with all health and safety information to keep both you and others safe and on schedule.
  • Access to the roof will only be permitted once you have completed a specific induction.
  • No Radios or music playing devices allowed on Site
  • No shouting or swearing in any language allowed whilst on site
  • Use of mobile phones is prohibited whilst driving or operation vehicles or machinery

Working at Height

  • All work at height must be planned and included within your task RAMS. All work at height must conform to the working at height SOP and the task risk assessment.
  • Ladders must be suitable for the activity being undertaken and should only be used for short duration tasks.
  • Ladders must be placed on a firm stable surface and must be footed. Ladders should extend to the correct height for the work being undertaken. You must NOT work on the top two rungs of any ladder.
  • DO NOT use flight cases as access equipment.
  • Access Towers must be built correctly with handrails, toe boards and outriggers. Handrails must be the correct height .
  • Harnesses MUST be worn and secured (clipped on) for any one working on trusses or at height. Your risk assessment must confirm whether you are using fall restraint or fall arrest as part of your working at height safety.
  • Any live or leading edges must have adequate protection from falls. This should be detailed within your RAMS.

Any set or construction activity that includes bench saws (or cutting activity producing dust), suitable extraction arrangements must be in place, with correct PPE including eye protection and correctly fitting face mask. A risk assessment and method statement must be provided to production, with suitable area used for such work. Such activity will need to be confirmed by the venue

    Section 4

    Smoking, Hot Works and Fire

    The working areas are no smoking. This includes the use of e cigarettes. Smoking is only permitted in designated smoking areas.

    Hot works are subject to permits. If you think you will need to conduct works (including, but not limited to; grinding, welding, soldering), then you must contact the Event Safety Advisor or Production Manager to obtain a permit. Relevant firefighting equipment must be available, with an allocated fire watch.

    In the event of a fire onsite your safety is paramount. Fire Extinguishers will be present throughout the Royal Albert Hall and positioned at key points across the site. Do not attempt to fight a fire unless it is safe to do so and only if you have the appropriate training to use the fire extinguishers onsite.

    Discovering a Fire:

    On discovering a fire:

    • Raise the alarm by operating a call point or, operating an internal phone and dialing 88
    • On hearing the call all persons should make their work areas safe and make their way to the nearest fire assembly point, following the RAH emergency procedures.

    Production to confirm that all staff and sub contractors are accounted for

    All staff will have access to the RAH fire and emergency procedures, whcih are clearly displayed throughout the RAH.

    • All contractors, suppliers and HOD's to make a roll call of their employees onsite
    • Leave the area immediately and report to your manager at the fire assembly point, which is located at the bottom of Queens steps, as shown below.

    All production and crew to exit the venue and proceed to the assembly point

    The assembly point is at the bottom of the Queen Steps

    HOD's / contractor supervisors must confirm their staff area accounted for during roll call.

    Section 5

    First Aid

    There will be a medic on site at all times during the event; inclusive of the build, live event and derig phases.

    Medics can be accessed via radio, with their radio channel outlined on the back of your lanyard.

    The first aid room is located at door 4, on the ground floor. First aid can also be requested at stage door.

    All accidents, incidents or near misses must be reported to the Event Safety Advisor or Production Manager immediately or following treatment.

    Nearest Hospital

    Chelsea and Westminster Hospital

    369 Fulham Rd., London SW10 9NH


    The following events are to be reported to production and the venue HS team:

    ●     Accidents

    ●     Near Miss

    ●     Breach of Security

    ●     Fire

    ●     Property Damage

    Dependent on the severity of the incident will dictate the level of investigation:

    Section 6

    Housekeeping and Welfare

    • Good housekeeping is to be practiced at all times, ensuring all work areas are kept clean and tidy so far as is reasonably practicable and must be tidied up at the end of day with all tools and equipment stored away safe and securely. Please ensure all waste / rubbish is disposed of into the bins provided.
    • Toilets are provided for the use of production staff and contractors onsite throughout the Royal Albert Hall.
    • Crew catering is available at the RAH staff canteen. Please contact your HOD or Production Manager for a meal ticket.
    • Water will be available throughout the evening and day in the canteen or via water coolers located around the backstage areas

    Section 7

    Structures and Rigging

    • Once structures and rigging have been completed, they MUST be signed off before the event is live.
    • All lifting / slinging of trusses and operating of motor controls must only be carried out by competent persons from Royal Albert Hall.
    • Areas below moving trusses must remain clear at all times.
    • Structures or lighting on the red carpet must be monitored when winds are expected. Where wind speeds are predicted or are recorded as being higher than the safe speeds, then the supervisor or contractor must initiate the relevant action.

    Section 8

    Red Carpet

    The fashion awards will have a red carpet for arrivals / drop off and collection to the event.

    BFA site plan

    BFA site plan

    Please be aware of specific site rules for the red carpet, which are in ADDITION to the previous sections of this induction.

    • Prince Consort Road site can become very busy at times all crew must be mindful of pedestrian movement and in particular cyclists who tend to ignore safety directions and instructions.
    • Never leave unprotected trailing cables in areas that the public have access to.
    • Always ensure that the Heras compound is secured to prevent public access
    • No significant, audible noise before 07.00hrs or after 22.00hrs. It is of note that the HSE’s definition of ‘Noise’ is unwanted sound.


    Section 9

    Security and Emergency Arrangements

    Detailed below are RAH emergency arrangements and numbers, as previously shown in the RAH video:

    • Medical, Fire, Security, Unattended packages - stage door 88 Internal phone

    Call points are located throughout the venue. Internal telephones are also located at specific points throughout the arena level, back of house and auditorium if you are unable to locate a call point.

    In the event of an evacuation, instructions will be broadcast over the public address system. On hearing the evacuation message, you must leave by the nearest exit and report into the assembly point. Please be aware that during the build and derig, not all fire exits are in use. Any exits not in use shall be identified by signage.

    Code Words

    During emergency situations to avoid panic, it is necessary to use particular code words rather than words that could cause alarm, such as fire or bomb. The code words in use during this event are as follows;


    "Lost Chord"


    "Round Up"

    If you notice anything suspicious or out of place within your working area please notify the security staff, Production Manager or Safety Advisor immediately.

    In the event of an evacuation, please ensure you report to your Head of Department or Manager to alert them that you are safely at the assembly point / in a place of safety. Heads of Departments / Managers must in turn advise the Production Manager or Event Safety Advisor that their team is safely at the assembly point.

    Please recognise that we are all experts in our workplace and we are ideally placed to spot when something is amiss

    Terror threat in UK was reduced in Feb 2021

    Terror threat in UK was reduced in Feb 2021

    In this period of heightened alert, it is vital to remain vigilant, trust our instincts and report any suspicious behaviour to your HOD or Production Manager immediately

    The ‘Stay Safe’ principles (Run, Hide, Tell) give some simple actions to consider at an incident and the information that the local police may need in the event of a firearms and weapons attack.



    • to a place of safety
    • this is far batter option than to surrender or negotiate
    • if there's nowhere to go, then...


    • It’s better to hide than to confront.
    • Remember to turn your phone to silent and turn off vibrate.
    • Barricade yourself in if you can.
    • Then finally and only when it is safe to do so…


    Call 88 on an internal phone

    What do the local police need to know?

    • Location – Where are the suspects?
    • Direction – Where did you last see the suspects

    If you discover a lost or unattended item, either in or around the venue and red carpet, adopt the H O T assessment procedure:

    H = HIDDEN

    • Has it been concealed or hidden from view?
    • Bombs are unlikely to be left in locations such as this - where any unattended item will be noticed quickly.


    • Does it have wires, circuit boards, batteries, tape or putty-like substances?
    • Do you think the item poses an immediate threat to life?


    • Is the item typical of what you would expect to find in this location?
    • Most lost property is found in locations where people congregate

    If you're unsure, contact security immediately or dial 88 on an internal phone

    Continue to Complete

    Now that you have read the induction

    Please follow the link below to confirm you have read and understood the information provided to you in this site induction.

    You will not be permitted to start work, unless you have completed the questions and signed this section

    Click the button below to complete the induction