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Inner Wheel Convention 2024

Health and Safety Induction

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Section 1

Introduction and Overview

Welcome to the site safety induction for the Inner Wheel Convention, 2024.

This safety induction is provided by ESS Consultants TM, on behalf of the Principal Contractor, Apex Events and details the key safety information relevant to working on site, including site rules, emergency contact information and required PPE some of which is Mandatory.

It is the policy of Apex to promote the highest possible levels of health and safety so as to lead to the avoidance or reduction of risks to the health and safety of all persons who, may be affected by their business activities and to ensure compliance with all current H&S legislation.

Apex makes specific commitments to its staff and contractors with regards working safely, personal safety, care of the environment and being mindful of safety when managing all work activities that will take place during the event.

Apex considers that these issues are the responsibility of the Company’s management team and rank equally with those of finance, marketing, human resources, and commercial issues.

Once you have read and understood the induction, please follow the link at the end of the presentation to confirm. A live list of persons completing the induction will be held by the event safety advisor and event management. You MUST read and confirm before you are permitted to work on site.

Contractor risk assessments and method statements (RAMS) must be submitted in advance of the work activity and be specific for the work taking place.

You MUST complete and sign this Site Safety Induction before you are permitted to work on this event.

Key Contacts

During the construction phase, all contractors are responsible for the safety management of their workers. In addition, the site activity will also be monitored by the Event Safety Advisor and the Production Managers.

Event Manager

Fiona Chan

Project Manager

Paul Ashford

Lead Event Safety Advisor

Ben Harding

Mobile 07956 757 226


The event is being staged at:

Manchester Central Convention Centre

Click on the map for W3W link

Click on the map for W3W link

Production Schedule.

Detailed below is the provisional schedule overview, please refer to the Production Schedule for more detail:

5th May
Tech Build (access only to Sterling)

6th May
Marketplace Access
Final sign off (Central Hall 2)
Live Event (Central Hall 2)
Build Continue (Central Hall 1)

7th May - 10th May
Live Event

10th May
Derig

Floor Plans

Central Hall 2

Gala Dinner Central Hall 2

Gala Dinner Central Hall 2

Central Hall 1

Section 2

Vehicles, MEWPS, Plant and FLTs




If you intend to operate plant, forklift trucks or vehicles you must ensure you are adhering to the safe working practices below:

  • If you are operating plant, you must hold the relevant licence and have shared this with ESS / Apex prior to arriving on site. You MUST also have a copy of the licence with you.
  • All MEWPS entering the immediate working area MUST have a banksman supervising all movements.
  • The onsite internal speed limit is 5mph and external service road is 10mph.
  • Any workers using MEWPS, or work that requires the use of a harness, must provide task specific RAMS, together with a detailed Rescue Plan.
  • All workers accessing the site must keep to the designated pedestrian and vehicular routes around the site.
  • Plant MUST be maneuvered/ escorted by a banksman.

Section 3

Personal Safety

All workers and contractors MUST obtain, read and comply with the control measures detailed in their own company risk assessments and method statements.

  • All workers and contractors as a minimum MUST wear high visibility vests / clothing during the construction and de-rig phase of the event. You should have your high- visibility vest available for use immediately and not packed onto the back of your truck. Vehicle and traffic movements will be occurring during these times.
  • Black vests are not permitted.
  • Whilst operating on site safety footwear must be worn at all times.
  • Hard hats must be worn whenever overhead work is being conducted, or as directed by the Event Safety Advisor or your own Company Risk Assessment.
  • Specific task-related Personal Protective Equipment (PPE) should be worn as outlined in your Risk Assessment and Method Statement (RAMS).
  • It is important that you only conduct the work activity that you have been contracted to perform on site.
  • Smoking will not be permitted in any place on site, except designated areas.
  • Access-ways, means of escape, stairways and fire exits shall be kept free from obstruction at all times.  
  • The access and egress routes shall be kept clean and free from spills, waste, and other matter at all times.
  • All site prohibition signs and other warning signs shall be complied with at all times.
  •  The site shall be kept clean at all times, with levels of noise controlled within the limits specified by the HSE.
  •  It is the responsibility of the Contractor to ensure that all workers are fully aware of their role in the job as outlined in their Company RAMS.
  • No radios or music playing devices allowed on site.
  •  No shouting or swearing in any language allowed whilst on site.
  •  The use of alcohol and drugs is strictly prohibited on site.

Using Mobile Phones 

Use of mobile phones is prohibited when: 

  • Working at Height 
  • Driving 
  • Operating Plant 
  • Using work equipment or machinery 

Do not walk around the site whilst using a mobile phone. If you need to receive or make a phone call sit down! 

Section 4

Working at Height

Work MUST be planned to avoid work at height where possible, use work equipment or other measures to prevent falls where you cannot avoid working at height and ensure that measures are in place to prevent falling objects.

All work at height must be planned and included within your Company RAMS.

Ladders

  • Ladders must be suitable for the activity being undertaken and should only be used for short duration tasks.
  • Ladders must be placed on a firm stable surface and must be footed. Ladders should extend to the correct height for the work being undertaken.
  • You must NOT work on the top two rungs of any ladder.
  • NEVER use flight cases as access equipment.

Access Towers

  • If using an access towers these must be built correctly by competent individuals with correct level of training (i.e., PASMA) and must include handrails, toe boards and outriggers. Handrails must be the correct height.

Harnesses (fall arrest / restraint)

  • The Event Safety Advisor MUST be informed if you wish to use any form of harness prior to your work commencing.
  • Harnesses MUST be worn and secured (clipped on) when working on live edges.
  • Any live or leading edges must have adequate protection from falls.

Section 5

General Safety

  • Gangways, means of escape and fire exits MUST be kept free from obstruction at all times.
  • Good housekeeping is to be practiced at ALL times, ensuring all work areas are kept clean and tidy. Your work area must be tidied up at the end of day with all tools and equipment stored away safe and securely.
  • Please ensure all waste / rubbish is disposed of promptly.
  • Watch where you are going and look out for and avoid anything that may cause you to slip, trip, fall – don’t walk with your hands in your pockets or where your vision is obstructed and NEVER walk backwards.
  • Bring to the attention of the Event Safety Advisor any issues involving Health & Safety; report all accidents, incidents and near misses.
  • DO NOT come to work if under the influence of alcohol or drugs, no drinking alcohol is permitted or use of any drug unless under medical advice and with the knowledge of event management, during the working day.
  • Smoking, vaping and e-cigarettes are not permitted anywhere except designated places.
  • Open toe shoes are strictly FORBIDDEN during the build and de-rig.


Section 6

Welfare


  • There are suitable and sufficient toilets on site, PLEASE keep them clean.
  • Good housekeeping is to be practiced at all times, ensuring all work areas are kept clean and tidy as far as is reasonably practicable and must be tidied up at the end of day with all tools and equipment stored away safe and securely.
  • Hand sanitisers are available throughout the site. You MUST maintain good personal hygiene whilst on site.

Section 7

First Aid



The venue has continued first aid on site for all tenancy times, including build, break and live.

A first aid room is also available in Central Foyer.

Please ensure you report any accidents or near miss events to the onsite safety advisor.


Section 8

Emergency Procedures

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In the event of an emergency, it may be necessary to evacuate the entire venue or individual areas of the venue. The process of emergency evacuation carries its own risks and will therefore only be undertaken when absolutely necessary.

In the event of a fire onsite your safety is paramount. Do not attempt to fight a fire unless it is safe to do so and only if you have the appropriate training to use the fire extinguishers onsite.

 

Discovering a Fire:

You should alert everyone in the immediate area by shouting ‘FIRE, FIRE, FIRE’. Then raise the alarm by operating a call point, which are installed at each vehicle door and fire exit.

The alarm includes a combined alert of speech and tone. The speech will repeat the following:

“Attention please! Attention please! Will everybody please leave the building by the nearest exit. This is an emergency. The staff will assist and direct you.”

On hearing the call, or from instruction by venue staff / security, all persons should make their work areas safe and make their way to the fire assembly point.

All contractors, suppliers and HOD's to make a roll call of their employees onsite

All contractor site managers or exhibitors to confirm with the Project Manger that all staff and sub contractors are accounted for

Leave the area immediately and report to your manager at the fire assembly point, which is located at the back and the front of the venue.


In the event of an evacuation, please leave the building via the closest fire exit.

There are two fire assembly points - please congregate at the fire assembly point on Windmill Street, at the front of the venue.

Please congregate at the front of the building at the fire assembly point for roll call.

If you are missing any of your team, you must make the safety advisor or venue fire warden aware during roll call, making note of where they were seen last.

Section 9

Security

Please recognise that we are all experts in our workplace, and we are ideally placed to spot when something is amiss.

In this period of heightened alert, it is vital to remain vigilant, trust our instincts and report any suspicious behaviour to the Event Safety Advisor, Project Manager, or the Event Management Team immediately.

The event site has a 24 hr security presence.

 

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