Welcome to the onsite induction for the Final Fantasy Festival 2023, taking place at ExCel, London.

This safety information is for all non-construction event staff / client etc. who require access to the event site prior to the live period. The safety induction is provided by AFL Associates and details the key safety information relevant to working on site, including site rules, emergency contact information and required PPE some of which is MANDATORY.

JDB Technical and Square Enix management makes specific commitments to its event staff and contractors with regards to working safely and personal safety.  It is important that everyone accessing the halls prior to the live period, has read and completed the relevant  induction, to ensure the safety of all.  All staff who have completed the induction will be provided with a wrist band on arrival at the venue.

It is the policy of JDB Technical and Square Enix to promote the highest possible levels of health and safety so as to lead to the avoidance or reduction of risks to the health and safety of all persons who, may be affected by their business activities and to ensure compliance with all current H&S legislation.

Once you have read and understood the information, please follow the link at the end of this induction to confirm. A live list of persons completing the induction will be held by the Event Safety Advisor. You MUST read and confirm you understand the content before you are permitted to work on site.

Site Rules

Whilst working on site, you MUST adhere to the site rules which are designed to keep you, your staff, and other people safe.

The site rules are outlined in the relevant sections below.

Please ensure you read them carefully, understand the rules that are in place and ensure you follow them whilst working on site.

All persons wishing to enter the  Fantasy XIV Fan Festival 2023 event space prior to the event live period will be required to read the site safety briefing and confirm their understanding and compliance.

• Please note that construction/decoration works will be ongoing in the halls from 17-22 October inclusive. 

• We ask that where possible you avoid these areas to ensure that you do not expose yourself to any hazards, or compromise the contractor activities. 

• If you are unable to avoid being in an area where build activities are taking place and tools / equipment is being used and/or there is plant movement , you should be accompanied and must wear a high visibility vest and robust footwear, and avoid walking across a working area or under any work at height.

• Please ensure that you wear robust footwear.  Anyone wearing soft soled shoes or open toes will not be permitted.

• At all times be aware of your environment and remain vigilant.

• Please be aware of any trailing cables both on the floor and from the roof, or construction materials which could be a hazard. These will be removed before the show opens.

• Do not walk backwards!  You are far more likely to trip over obstacles or fall from height.

• If you have or see any accidents, incidents, near misses, suspicious activities or packages please report these immediately to the Fantasy XIV Fan Fest Event Safety or Production Team, on any member of the ExCel Fire Safety or Security. This will ensure a swift response and/or investigation.

A First Aid Kit will be held in the Event Production Office with first aider resource in the halls during the live event.

ExCel London also has its own Medical Centre that will be staffed during the event, build and breakdown. The Medical First Aid is on Level 0, between N4 and S4 boulevard shutters, downstairs.

The nearest hospital to ExCel with an operational A&E Unit is 1.1 miles away and is detailed below:

Newham General Hospital. Glen Road. London, E13 8SL
Tel:020 7476 4000