The BATFA Film Awards Red Carpet HS Induction

Section 1

Introduction and Overview

Welcome to the onsite induction for The BAFTA 2022 Red Carpet Experience, at the Royal Albert Hall.

This safety induction is provided by AFL Associates, on behlaf of the Principal contractor Nibbs Events.

The induction will outline the key safety information relevant to working on site, including site rules, COVID-19 safety, emergency contact information and required PPE some of which is Mandatory

Once you have read and understood the information, please follow the link at the end of this induction to confirm. A live list of persons completing the induction will be held by the production and event site safety team. You MUST read and confirm you understand the content before you are permitted to work on site.

Site operational times during build are between 08.00 and 20.00. If you require access outside of these times, you must contact the PM with at least 24 hours’ notice.

Public may be around the exterior parts of the venue, especially near doors being used for equipment load in, or close to red carpet access.

You must take this into consideration when planning your work, especially during loading, unloading and plant operations (red carpet).

Risk assessments and method statements (RAMS) must be submitted and be specific for the work taking place

Production, Coordination and Management Roles will be:

BAFTA management - Client
Nibbs Events - Principal Contractor (red carpet)

supported by;

AFL Associates - Event HS advisors

Key Contacts

During the construction and derig phases, all contractors are responsible for the safety management of their team and activity. In addition, the site activity will also be monitored by the Safety Advisor and Production Manager.

The lead event safety advisor will be available for all safety related concerns.

His contact details are:

Alan Law:

Mobile 07780 681162

Email info@alanlaw.co.uk

The On Site Production Manager for Nibbs Events will be on site for additional production concerns, or for instances where the Event Safety Advisor is unavailable. His details are:

Jim Lambert:

Mobile 07778 285332

Email jim@lambert-associates.org.uk

The Event Director for Nibbs Events details are:

Caroline Lockyer-Nibbs:

Mobile 07802 484642

Email caroline@nibbsevents.com

Further onsite contact for Nibbs Events in addition to the Production Manager:

Ross Hutton

Mobile 07702 906 956

Site Rules

Whilst working on site at RAH, including the red carpet area, you must adhere to the site rules which are designed to keep you, your staff, members of public and, other people safe.

You must isolate your work area from unauthorised access, including interior and exterior areas of the Royal Albert Hall.

If you require access to the roof area of the venue, you will require a separate safety induction. Please contact the production Manager.

The site rules are outlined in the relevant sections below.

Please ensure you read them carefully, understand the rules that are in place and ensure you follow them whilst working on site.

You must ensure you read the project COVID-19 mitigations and comply with all the measures identified.

The event is to be staged at:

The Royal Albert Hall

Prince Consort Road

London

SW7 2AP

Site Plan (please contact the Production Manager if you require a larger scale plan to work from)

Section 2

Plant, MEWPS, Vehicles and Trailers

If you intend to operate plant, vehicles or trailers, you must ensure you are adhering to the site rules:

If you are operating plant, you must hold the relevant license and have shared with the Principal Contractor prior to arriving on site. You MUST also have a copy of the license with you.

Access to the site is directly off Prince Consort Road.

All vehicles entering the immediate working area MUST have a banksman supervising all movements.

Crew, contractor and deliveries to site to use this entrance.

Site speed limit is 5mph.

Offloading activities to take place within the site compound on Price Consort Road.

Any person using MEWPS, or work requires the use of a harness, must provide a task specific RAMS, together with a detailed Rescue Plan.

Public Pedestrian Access

Security to inform all persons accessing site to adhere to 5mph and be aware of the public pedestrian and vehicular movement along Prince Consort Road.

Plant equipment must adhere to 5mph onsite at all times and be maneuvered/ escorted by a banksman.

You must follow the instruction of security and RAH staff when moving around the site, or accessing areas.

Deliveries and Suppliers

Materials required for the installation or work are to be offloaded in the designated area - Offloading activities to take place within the site compound on Price Consort Road.

Drivers must adhere to 5mph onsite at all times and be maneuvered/ escorted by a banksman when operating near public.

Section 3

Personal Safety

All staff and contractors as a minimum MUST wear high visibility vests / clothing during the construction and de rig phase of the project. You should have your high visibility vest available for use immediately before accessing the Palace and not packed onto the back of your truck or bag.

Black vests are not permitted.

Persons lifting and or carrying must wear appropriate footwear, including steel toe capped shoes. No open toe shoes are permitted during these phases.

All other PPE must be worn that has been identified in your task risk assessment.

It is important that you only conduct the work activity that you have been contracted to perform on site.

Smoking will not be permitted in any place on site, except designated areas, which is outside by the large chimney outside Door 11. All smoking paraphernalia is to be fully extinguished and placed in the smoking bins.

We operate a strict no alcohol or intoxicating drugs policy onsite at all times. Any person found to be intoxicated will be removed from site.

Visitors specifically to the Construction Site must sign in at arrival at the designated site working area and check that the correct PPE is worn.

The use of mobile phones is prohibited when undertaking safety critical tasks. Always be aware of your surroundings when making and receiving calls / text. Make sure you are in a safe place before using your mobile phone.

Hard hats must also be worn whenever overhead work is being conducted, or as directed by your own risk assessment.

Whilst operating on site, hard hats, hi visibility jackets/ tabards and safety footwear must be worn at all times, and PPE made available to and maintained by staff, contractors, and sub-contractors at all times.

Watch out for trip hazards, running cables, hanging cables and general equipment during the build / derig periods. Please report any spillages or slip hazards to a member of the production staff or the safety advisor.

Principal Contractor shall undertake site safety inspections and audits.

Normal working hours will be 08.00 to 20.00 hours Monday to Sunday.

The access and egress routes shall be kept clean and free from spills, debris, and other matter at all times.

Access-ways, means of escape and stairways and fire exits shall be kept free from obstruction at all times.

All prohibition signs and other warning signs shall be abided by at all times.

The site shall be kept clean at all times, with levels of noise controlled within the limits specified by the HSE.

A Method Statement is a requirement of the Health and Safety at Work Act 1974, and it is intended to provide both the client and the individuals that are conducting the work, the necessary information to conduct the work in a safe way. It is essential that a copy of the Method Statement is kept on site for the inspection by all personnel.

It is the responsibility of the Contractor to ensure that all operatives are fully aware of their role in the job which is outlined in the Method Statement.

No Radios or music playing devices allowed on Site

No shouting or swearing in any language allowed whilst on site

Use of mobile phones is prohibited whilst driving or operation vehicles or machinery. Do not walk around the site whilst using a mobile phone.

Working at Height

All work at height must be planned and included within your task RAMS.

Ladders must be suitable for the activity being undertaken and should only be used for short duration tasks.

Ladders must be placed on a firm stable surface and must be footed. Ladders should extend to the correct height for the work being undertaken. You must NOT work on the top two rungs of any ladder.

DO NOT use flight cases as access equipment.

Access Towers must be built correctly by competent individuals with correct level of training (i.e., PASMA) and must include handrails, toe boards and outriggers. Handrails must be the correct height.

The Event Safety Advisor MUST be informed if you wish to use any form of harness prior to your work commencing.

Harnesses MUST be worn and secured (clipped on) for any one working on trusses or at height. Your risk assessment must confirm whether you are using fall restraint or fall arrest as part of your working at height safety.

Any fall arrest arrangements MUST have a specific and suitable Rescue Plan in place.

Any live or leading edges must have adequate protection from falls. This should be detailed within your RAMS.

Any set or construction activity that includes bench saws (or cutting activity producing dust), suitable extraction arrangements must be in place, with correct PPE including eye protection and correctly fitting face mask. A risk assessment and method statement must be provided to production, with suitable area used for such work. Such activity will need to be confirmed by the venue

Section 4

Smoking, Hot Works and Fire

The working areas are no smoking. This includes the use of e cigarettes. Smoking is only permitted in designated smoking areas.

Hot works are subject to permits. If you think you will need to conduct works (including, but not limited to; grinding, welding, soldering), then you must contact the Event Safety Advisor or Production Manager to obtain a permit. Relevant firefighting equipment must be available, with an allocated fire watch.

In the event of a fire onsite your safety is paramount. Fire Extinguishers will be present throughout the Royal Albert Hall and positioned at key points across the site. Do not attempt to fight a fire unless it is safe to do so and only if you have the appropriate training to use the fire extinguishers onsite.

Discovering a Fire:

On discovering a fire:

Raise the alarm by operating a call point or, operating an internal phone and dialing 88

On hearing the call all persons should make their work areas safe and make their way to the nearest fire assembly point, following the RAH emergency procedures.

Production to confirm that all staff and sub contractors are accounted for

All staff will have access to the RAH fire and emergency procedures, whcih are clearly displayed throughout the RAH.

All contractors, suppliers and HOD's to make a roll call of their employees onsite

Emergency States

Green

Event progressing as planned

Amber

Incident in progress – radio silence to be maintained except for emergency calls

Red

Evacuation or action required (as directed by radio Nibbs Events management)

– radio silence to be maintained except Emergency Calls

Leave the area immediately and report to your manager at the fire assembly point, which is located at the bottom of Queens steps, as shown below.

All production and crew to exit the venue and proceed to the assembly point

The assembly point is at the bottom of the Queen Steps

HODs must ensure they account for their team and liaise with the venue representative conducting the roll call

HOD's / contractor supervisors must confirm their staff area accounted for during roll call.

Section 5

First Aid

There will be a medic on site at all times during the event; inclusive of the build, live event and derig phases.

In the event of a serious injury/ fatality:

In the first instance contact the Medic who will arrange for an ambulance if required.

The first aid room is located at door 4, on the ground floor. First aid can also be requested at stage door.

In the unlikely event that the Medic cannot be contacted, dial 999 and ask for an ambulance, you must then contact Security, so they direct the ambulance to the correct location.

The Event Management team will allocate someone to accompany the ambulance if required and attend hospital.

Area to be cordoned off for investigation.

Incident to be escalated to the senior RAH management team.

All accidents, incidents or near misses must be reported to the Event Safety Advisor or Production Manager immediately or following treatment.

Nearest Hospital

Chelsea and Westminster Hospital

369 Fulham Rd., London SW10 9NH

Reporting

The following events are to be reported to the Event Safety Advisor:

● Accidents

● Near Miss

● Incidents

● Fire

● Property Damage

Dependent on the severity of the incident will dictate the level of investigation

Section 6

Housekeeping and Welfare

Hand sanitisers are available at all key entry areas around the site. You MUST maintain good personal hygiene whilst on site to limit the spread of COVID-19.

Good housekeeping is to be practiced at all times, ensuring all work areas are kept clean and tidy so far as is reasonably practicable and must be tidied up at the end of day with all tools and equipment stored away safe and securely. Please ensure all waste / rubbish is disposed of correctly.

Toilets are provided for the use of production staff and contractors onsite throughout the Royal Albert Hall.

Section 7

Structures and Rigging

Once structures and stages have been completed, they MUST be signed off by a ‘Competent’ person before they are handed to the Event Safety Advisor.

All structures must have appropriate ballast and a wind management plan in place. Wind speeds (and any other weather types that could have an adverse effect on structure safety and stability) will be monitored continually on site.

Any crane operations onsite must have a Lifting Plan in place, where necessary.

Section 8

COVID Safety

You should not come into work if you feel unwell. Please speak to your contact or manager if you have any concerns about ill health.

All persons on site are requested to undertake an NHS LT COVID-19 prior to coming on site. This is regardless of vaccination status.

All persons on site must wash their hands using hot water and soap at regular intervals, prior to commencing work, before breaks and after finishing their shift.

When hot water and soap is not available, staff and contractors must regularly use an anti-viral hand sanitiser.

All persons on site and contractors must make every effort to observe reasonable social distancing protocols.

All Multi-Touch-Points must be regularly cleaned.

Where possible staff and contractors will use their own equipment and do not share it with other people.

Section 9

Security and Emergency Arrangements

Detailed below are RAH emergency arrangements and numbers, as previously shown in the RAH video:

Medical, Fire, Security, Unattended packages - stage door 88 Internal phone

Call points are located throughout the venue. Internal telephones are also located at specific points throughout the arena level, back of house and auditorium if you are unable to locate a call point.

In the event of an evacuation, instructions will be broadcast over the public address system. On hearing the evacuation message, you must leave by the nearest exit and report into the assembly point. Please be aware that during the build and derig, not all fire exits are in use. Any exits not in use shall be identified by signage.

Code Words

During emergency situations to avoid panic, it is necessary to use particular code words rather than words that could cause alarm, such as fire or bomb. The code words in use during this event are as follows;

FIRE:

"Lost Chord"

SUSPICIOUS PACKAGE / PERSON / VEHICLE OR THREAT:

"Round Up"

If you notice anything suspicious or out of place within your working area please notify the security staff, Production Manager or Safety Advisor immediately.

In the event of an evacuation, please ensure you report to your Head of Department or Manager to alert them that you are safely at the assembly point / in a place of safety. Heads of Departments / Managers must in turn advise the Production Manager or Event Safety Advisor that their team is safely at the assembly point.

Please recognise that we are all experts in our workplace and we are ideally placed to spot when something is amiss

Terror threat in UK has reduced to Substantial (Feb 2022)

Terror threat in UK has reduced to Substantial (Feb 2022)

In this period of heightened alert, it is vital to remain vigilant, trust our instincts and report any suspicious behavior to your HOD or Production Manager immediately

The ‘Stay Safe’ principles (Run, Hide, Tell) give some simple actions to consider at an incident and the information that the local police may need in the event of a firearms and weapons attack.